Logging a patient in for providing services and/or products
This screen, opened from the CLIENT/PATIENT screen, is generally used as
a first step in servicing a patient. Features available in this
screen include the following:
● Although most patients which are logged in are in-patients, the OUT PATIENT check box allows a patient to be designated as an out-patient. This is generally done when a client is purchasing products for a specific patient. This designation results in a specific color code in the HOSPITAL LOG where all in-patients and out-patients are listed and from which patients can be selected to open an invoice for service.
● The DATE LOGGED IN edit box defaults to the current date but can be used to define a different date. This is used most often for large animal practices.
● When focus moves to the APPT TYPE edit box, a pick list of appointment types is opened from which the operator can select one. This list is editable and is defined by the clinic.
● The SUBJECTIVE edit box allows entry of subjective information, generally from the client to the receptionist concerning the reason the patient is in for service. This information can be entered or edited from other screens.
● The PLAN edit box is normally used for patients to be hospitalized, and are generally used from the INVOICE screen rather than from the LOGIN screen, but is available here if needed.
● AUTOTEXT is available for both the previous options. This is a clinic defined and maintained option which contains unlimited packets of text which may transferred directly into various edit boxes where information would otherwise have to be entered by typing.
● The bottom grid, empty in this example, displays the reminder status of the patient being logged.
After the above features are used as appropriate, the SAVE button completes the login and one of the various buttons in the cluster on the right can be used. These buttons function as follows:
● The CLOSE button returns to the selected patient in the CLIENT/PATIENT screen.
● The WORK SHEET button prints a sheet with client and patient information and a check list of services/products for the species being serviced. This option is only used if the clinic does not have work stations in the exam rooms. It is generally given to a technician to enter the services and products invoiced and related information after service is complete.
● The PROFILE SHEET button prints a sheet with additional patient information. It is not generally required.
● The MEDICAL RECORDS button opens a screen displaying the patient's medical records.
● The HOSPITAL LOG button opens a screen displaying all current in-patients and out-patients. This is the screen from which the doctor or technician usually selects the patient to be serviced when the exam room is entered. The hospital log can be opened from several other screens.
● The TO INVOICE button goes directly to the INVOICE SCREEN to start building an invoice as a patient is serviced or afterward.
● The FILE LABEL button prints a label with the appropriate patient information to be useful for labeling a file folder, etc.
● The CAGE LABEL button prints a label suitable for adhering to a card for use as a cage card if the patient is being hospitalized.
● The PRINT FORM button opens a list of forms designed and maintained by the clinic where a form can be selected and printed. Examples of the forms might be SURGICAL RELEASE, EUTHANASIA RELEASE, HEALTH CERTIFICATE, etc. The forms can be designed with "merge" fields for the patient's name, date of birth, rabies vaccination due date, etc. Client information can also be merged. This means that when the form is printed it is complete with specific information making it for the selected client and patient.
● The VITALS button opens the VITALS WINDOW for entry of the patient's vital information into the medical records and patient's weight history.
● The VIEW DAYS REVENUE button opens a window displaying revenue related information for the current date or for any date past.
● The X-RAY LOG button opens a screen displaying all x-rays on file for the selected patient.
● The CHALK BOARD button opens a screen which replaces the chalk board used by many clinics to manage tasks assigned to employees. The advantage in using the computer for this activity is the ease of updating the status of the assignments and also due to the fact that that they can be viewed and updated from any work station instead of going to a physical chalk board.
● The VIEW CLIENT button opens a window displaying the information on file for the selected client.
● Although most patients which are logged in are in-patients, the OUT PATIENT check box allows a patient to be designated as an out-patient. This is generally done when a client is purchasing products for a specific patient. This designation results in a specific color code in the HOSPITAL LOG where all in-patients and out-patients are listed and from which patients can be selected to open an invoice for service.
● The DATE LOGGED IN edit box defaults to the current date but can be used to define a different date. This is used most often for large animal practices.
● When focus moves to the APPT TYPE edit box, a pick list of appointment types is opened from which the operator can select one. This list is editable and is defined by the clinic.
● The SUBJECTIVE edit box allows entry of subjective information, generally from the client to the receptionist concerning the reason the patient is in for service. This information can be entered or edited from other screens.
● The PLAN edit box is normally used for patients to be hospitalized, and are generally used from the INVOICE screen rather than from the LOGIN screen, but is available here if needed.
● AUTOTEXT is available for both the previous options. This is a clinic defined and maintained option which contains unlimited packets of text which may transferred directly into various edit boxes where information would otherwise have to be entered by typing.
● The bottom grid, empty in this example, displays the reminder status of the patient being logged.
After the above features are used as appropriate, the SAVE button completes the login and one of the various buttons in the cluster on the right can be used. These buttons function as follows:
● The CLOSE button returns to the selected patient in the CLIENT/PATIENT screen.
● The WORK SHEET button prints a sheet with client and patient information and a check list of services/products for the species being serviced. This option is only used if the clinic does not have work stations in the exam rooms. It is generally given to a technician to enter the services and products invoiced and related information after service is complete.
● The PROFILE SHEET button prints a sheet with additional patient information. It is not generally required.
● The MEDICAL RECORDS button opens a screen displaying the patient's medical records.
● The HOSPITAL LOG button opens a screen displaying all current in-patients and out-patients. This is the screen from which the doctor or technician usually selects the patient to be serviced when the exam room is entered. The hospital log can be opened from several other screens.
● The TO INVOICE button goes directly to the INVOICE SCREEN to start building an invoice as a patient is serviced or afterward.
● The FILE LABEL button prints a label with the appropriate patient information to be useful for labeling a file folder, etc.
● The CAGE LABEL button prints a label suitable for adhering to a card for use as a cage card if the patient is being hospitalized.
● The PRINT FORM button opens a list of forms designed and maintained by the clinic where a form can be selected and printed. Examples of the forms might be SURGICAL RELEASE, EUTHANASIA RELEASE, HEALTH CERTIFICATE, etc. The forms can be designed with "merge" fields for the patient's name, date of birth, rabies vaccination due date, etc. Client information can also be merged. This means that when the form is printed it is complete with specific information making it for the selected client and patient.
● The VITALS button opens the VITALS WINDOW for entry of the patient's vital information into the medical records and patient's weight history.
● The VIEW DAYS REVENUE button opens a window displaying revenue related information for the current date or for any date past.
● The X-RAY LOG button opens a screen displaying all x-rays on file for the selected patient.
● The CHALK BOARD button opens a screen which replaces the chalk board used by many clinics to manage tasks assigned to employees. The advantage in using the computer for this activity is the ease of updating the status of the assignments and also due to the fact that that they can be viewed and updated from any work station instead of going to a physical chalk board.
● The VIEW CLIENT button opens a window displaying the information on file for the selected client.